Department Of Energy Budget Analyst in Germantown, Maryland
A successful candidate in this position will be assigned to the Funds Distribution and Control Team within the Budget Operations Division, Office of Budget, in the Office of the Chief Financial Officer (CFO).
You will plan, organize, and carry out budget activities involving substantive national programs conducted by the DOE under annual, multi- and no-year appropriations. Provide expert advice and control functions on all phases of appropriated funds budgeted with a focus on execution to program secretarial officers and DOE principals. Establish DOE’s course of action by working independently on funds availability, activities that impact national security, science, environmental and energy efficiency programs. Provide guidance on all aspects of assigned budget areas to program managers and officials, both at Headquarters and field offices, on budget execution. Assist in the coordination of all phases of the DOE-wide budget execution processes. Perform a variety of administrative and analytical duties associated with assuring submission materials are accurate and complete, developing and merging data and assessments to be used for internal review and decision-making, and the presentation of final DOE budgets to properly reflect Secretarial decisions.
Learn more about this agency
As a Budget Analyst, you will:
- Oversee the establishment, maintenance, and adjustment of a myriad of funding allocations and controls by individual programs, projects and activities for each of the Department's appropriations, fund accounts, and transfer appropriations.
- Coordinate and prepare DOE apportionment and reapportionment requests and related supportive documentation for submission to the OMB, as required by 31 U.S.C. 1517, (the Anti Deficiency Act) for the acquisition, allocation and control of funding necessary to implement all Departmental nationwide programs, projects and activities.
- Review, approve or disapprove requests for allotment and distribution of funds for carrying out substantive Departmental mission program activities in conformance with all laws and regulations governing the legal availability of funds, including the purpose, time and amount.
- Determine adequacy of funds control policies and procedures, and conduct limited testing of financial system operations and controls for those Departmental elements seeking authority to become an independent allotment holder. An allotment holder represents a separate financial entity within the Department which is subject to austere statutory funding limitations and penalties under the Anti Deficiency Act.
Who May Apply
This job is open to…
- Current Federal employee with competitive status
- Former Federal employees with reinstatement eligibility
- CTAP/ICTAP eligibles
- Veterans with VOW or VEOA eligibility
- Those eligible under an OPM interchange agreement or special appointing authority
Questions? This job is open to 3 groups.
- #### Job family (Series)
0560 Budget Analysis
- Analysts, Budget
- Budget Analysts
- Budget Officers
Conditions of Employment
- You must be a United States Citizen.
- This employer participates in the e-Verify program.
- Males must abide by Selective Service registration requirements.
**You will be required to submit to a Financial Disclosure and a SAC (Simple Access Agreement) background check.
A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service.
Specialized Experience: To qualify at the GS-14 level, applicants must possess one year of specialized experience equivalent to the GS-13 level or equivalent under other pay systems in the Federal service, military or private sector. Specialized experience is defined as:
- Experience establishing, maintaining, and making adjustments to a myriad of funding allocations and controls by individual program, project and activity for a department's appropriations, fund accounts, and transfer appropriations.
- Experience coordinating and preparing apportionment and reapportionment requests and related supportive documentation for submission for the acquisition, allocation and control of funding necessary to implement programs, projects and activities
- Experience reviewing, approving or disapproving requests for allotment and distribution of funds for carrying out substantive program activities in conformance with all laws and regulations governing the legal availability of funds, including the purpose, time and amount.
- Experience performing field on-site assessments of management capabilities, determining adequacy of funds control policies and procedures, and conducting limited testing of financial system operations and controls for elements seeking authority to become an independent allotment holder.
- Experience preparing policy and procedure guidance documents, correspondence, special studies, etc., relating to the approved funding program systems and processes, internal control activities, Funds Distribution Systems development, and other budgetary matters for the signature.
- Experience negotiating with and persuading dissenting officials to adopt new or innovative policies, procedures and control mechanisms on unprecedented issues and/or complex problems including Funds Distribution Systems revisions.
- Experience conducting ongoing reviews and assessments of the Funds Distribution System operating modules to identify and quantify issues; determines steps needed to rectify deficiencies; develops recommendations for strengthening operating procedures; performs testing of internal controls; proposes system changes/enhancements to meet new or changing requirements.
- Experience developing and recommending nationwide policies, procedures, and controls to be implemented in formulating, acquiring, executing, and controlling the Departmental budget, for example, in the areas of allotments and approved funding program process; administrative control of appropriated and non-appropriated funds; operating under short term continuing resolutions; federal and non-federal work for other programs; technology transfer activities; appropriation refunds and revenue activates establish and justifying funding reserves; and application and treatment of budgetary reductions affecting both new budget authority and prior year unobligated balance. Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!
Knowledge Required by the Position:
- Mastery knowledge of the concepts, principles, practices, laws, and regulations of budgeting and/or financing; and the financial and budgetary relationships between subordinate and most senior levels of financial management and budgeting within the Department.
- Mastery of the concepts of the federal budget process, including the budget processes of Congress, OMB, and other key federal departments and agencies doing work with the Department.
- Expert knowledge of the Department's system for administrative control of appropriated and non-appropriated funds together with Congressional, OMB, GAO and other governing entities' laws, guidelines and instructions for administration of apportionments, allotments, financial plans, budget submission materials, reprogramming actions, appropriation transfers, rescissions
- and other budgetary actions affecting the availability, timing and release of obligational authority for accomplishing agency mission programs.
- Expert knowledge and technical expertise in overall administration and maintenance of the Funds Distribution system, including its operating capabilities and requirements, data bases, and relationships to other financial systems.
- Expert knowledge of principles and concepts of Federal appropriation law and of the intent of Congress as expressed in appropriation and authorization acts, and detailed knowledge of OMB, GAO, and Treasury policies, regulations and circulars pertaining to administration of funding. A comprehensive understanding of these principles is crucial to ensure the proper application, execution, and enforcement of statutory and Departmental regulations, policies and guidelines.
- Expert knowledge of the budget authorities, budgetary, accounting and legal treatment of both appropriated and non-appropriated funds which finance the Department's many appropriation accounts and programs. These sources include: annual, multi-year and no-year appropriations; offsetting collections related to work/services performed for both federal and non-federal entities; revenues derived from sale of mission products/services; business revolving fund receipts; transfers from other agencies; cooperative research and development agreements with private entities; trust fund collections; investment income, etc.
- Expert knowledge of the budgetary processes and administrative control of funds activities to review, edit, analyze, approve, and/or make recommendations on budget submissions and programmatic, procedural, and/or system changes at the Departmental level.
"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.
CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.
You must meet all qualifications and eligibility requirements by the closing date of this announcement.
No positive education requirements for this position.
Education cannot be substituted for specialized experience.
- The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
- Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
- If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
- More than one selection may be made from this vacancy announcement.
- Some positions may require completion of a probationary period of up to 1 (one) year.
- Many positions require successful completion of a background investigation.
- All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government. EEO Policy: https://help.usajobs.gov/index.php/EEOPolicyStatement Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/ReasonableAccommodationPolicyStatement Veterans Information: https://help.usajobs.gov/index.php/VeteransInformation Telework: www.telework.gov Selective Service Registration: http://www.sss.gov/
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.
We will also verify that you are eligible for Merit Promotion positions by reviewing your previous Federal employment to ensure you meet Time-in-Grade requirements. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.
If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.
If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
To preview questions please click here.
Background checks and security clearance
Public Trust - Background Investigation
- Required Documents
Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.
If you are unsure, click the link for each document type to read more.
ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
- Your resume should list all work experience (paid and unpaid); you must list the full name and address of the each employer.
- For all types of work experience, you should indicate the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
- For paid work experience, please indicate your starting grade/salary for each position and the highest grade/salary you earned (if different).
- Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
- For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube. Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require one specific format. You will be notified at the time you click 'Apply Online' which type of resume is acceptable. It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.
Current and former Federal employees: Must submit a copy of their most recent SF-50 (Standard Form 50 - Notice of Personnel Action).
To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
- Full position title
- Appointment Type
- Occupational Series
- Pay Plan, Grade, and Step
- Tenure Code
- Service Computation Date (SCD) Additional SF-50s may be submitted to support your eligibilty for the specific position being applied for.
If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.
Veterans: veteran eligibility documentation (DD-214 Member #4 Copy, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.
Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.
Displaced Federal employees who qualify for CTAP/ICTAP: If you are a former Federal employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means, please submit a copy of the separation letter or RIF notice from your agency. To be selected under I/CTAP, you must still be found well-qualified for this position. Please see the OPM Guide to Career Transition for more information.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- How to Apply
How to Apply
To be considered for this position, you must submit your complete application no later than 11:59pm U.S. Eastern Time on the closing date of this announcement. If you do not submit a complete application prior to the closing time (regardless of when you started) the online application system will not allow you to finish! Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish before the deadline. Our online application system displays a countdown timer at the top of the screen for your reference.
For your security, your session in our online application system will "time-out" if you are inactive for a certain period of time. We recommend that you preview the assessment questions before you apply and prepare all of your information prior to beginning the application. If you do get "timed-out" you will have to log back in to USAJOBS and re-visit the vacancy announcement, you can then click "Update Application" to finish where you left off.
Steps to submit a complete application:
- Click the "Apply Online" button. If you are not already logged in, you will need to do so.
- You must have a complete resume associated with your USAJOBS account. Please note that some DOE offices do not accept uploaded resumes and instead require that you submit a USAJOBS-formatted resume using the Resume Builder.
- You will be prompted to select a resume and any documentation you have attached to your USAJOBS account before you are transferred to the Department of Energy's online application system. Please be aware that any document you select before being transferred to our system, will not automatically be received. You must take steps to download your documents from USAJOBS during the "Documents" step within our online application system (see Step 6).
- If you are a first-time applicant to the Department of Energy, you'll be asked to register an account first. If you are a returning applicant, you will skip this step and go straight to the application portion.
- You must respond to all applicant assessment questions, carefully following all instructions provided.
- You will then be asked to upload additional supporting documentation. If you selected documents from USAJOBS prior to being transferred to our application system (Step 3), you will need to click the "USAJOBS" link to complete the transfer process. These documents ARE NOT automatically transferred! It is ultimately your responsibility to make sure all required documents are either faxed, uploaded, or transferred from USAJOBS successfully. If you are unsure that your documents went through, please contact the HR Specialist listed on the announcement BEFORE the vacancy closes.
- After reviewing your submission in the final step, you must click "Submit Application" at the bottom of the page. If you leave the application before clicking Submit, your application will not be received. If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
- If you experience any difficulties with the online application process (anything after you have clicked the 'Apply Online' button): contact the HR Office listed on this announcement between normal business hours. If you are receiving any kind of error message, please be ready to provide a screenshot or at a minimum, the error message text and number. If necessary, we will put you in touch with the technical support number if we are unable to assist you personally.
- If you need help with USAJOBS (searching for jobs, account password/profile issues, or Resume Builder): please visit the USAJOBS Resource Center and select a topic of inquiry. Or, you may reach out to USAJOBS directly for support, by visiting the USAJOBS Contact Uspage. We regret that we are unable to support any issues with USAJOBS, as this service is not maintained by the Department of Energy.
- If you are experiencing a significant hardship which hinders your ability to apply online please contact the HR Office listed on this announcement during normal business hours to discuss your situation.
Agency contact information
Kevin L Harris
Department of Energy 1000 Independence Ave SW Washington, District of Columbia United States
Learn more about this agency
After each step in the recruitment process, your status will be updated in our application tracking system. Once this happens, if you have elected to receive e-mail updates, you will be notified through your USAJOBS registered e-mail address. If you have not elected for e-mail updates, you can review your current application status in USAJOBS at any time. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.
In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include: application received, eligible or not eligible, referred or not referred, selected or not selected.
- Fair & Transparent
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
Legal and regulatory guidance
- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/493676100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Open & closing dates: 03/12/2018 to 04/02/2018
Salary: $114,590 to $148,967 per year
Pay scale & grade: GS 14
Work schedule: Full-Time
Appointment type: Permanent